What Is a Virtual Data Room?
A virtual data room (VDR) is an online repository for secure sharing of digital documents. VDRs combine cloud storage with security to allow users to access shared data from any online device, at any moment. This means that VDRs enable businesses to share information more easily and safely than traditional data rooms, or digital sharing methods.
A modern virtual data room provides a range of security features specifically designed for documents that ensure granular control over who can print, save, or view a particular document. It should also have an ability to search that can locate information in documents and files, like PDFs, and offer intelligent results. It should also include document processing capabilities that can convert typed or handwritten texts, paper-based documents, and text saved in images into a digitally intelligible format. It should be able to monitor and record user activity from page to page and provide a complete audit trail to ensure compliance as well as in case of disputes.
It is crucial that VDR providers offer comprehensive training and onboarding sessions for their users, since many will be new to the platform. This could be through webinars, video tutorials or other online interactive sessions. It’s also crucial that the VDR permits seamless integration with popular productivity tools like project management software, communication platforms and document editing software. This will allow for easier navigation and more efficient collaboration. It should also have advanced mobile and cross-platform compatibility to make it easier for users to work remotely.
No Comments