Organizing the Company Workflow

The organization of the workflow in your company will increase efficiency and productivity, cut down on the number of redundant tasks, increase communication, and cut down on time. It also makes it easier to spot problems and identify ways to improve processes.

To plan a workflow the first step is to identify what tasks need to be completed, which steps are involved, and who is responsible for each task. To improve the current process it is essential to identify all the stakeholders and invite them to come together to brainstorm. The subject matter experts will give you more insight into the handoffs that are occurring and the sequence of tasks and any other elements that should be taken into consideration.

For instance the film production team could have members conducting research for the project, others editing footage and gathering materials, and still more engaged in pre-production tasks. A workflow can bring everyone together and assist them in focusing their tasks, ensuring that all deadlines are met, while reducing confusion.

Workflows can be designed and implemented using many different tools However, the most popular and efficient are software for managing projects. Kanbanchi is a software organizing the company workflow that makes it easy to make lists and assign tasks. The process can be documented and then shared with teams to collaborate. Oftentimes, a transition period is needed to help employees get comfortable with the new workflow model. This can be accomplished by holding “office hours” with technology experts to assist with any questions and smooth the transition.

Some processes consist of multiple workflows. For example procurement is a set of related workflows. Each workflow is designed to achieve the achievement of a specific business objective. This means that they are all interconnected, and must be monitored to ensure that they are achieving their objectives.