How to Write the Minutes of the Board Meeting

The minutes of the board meeting are among the most important documents a company can produce. The document should accurately record the decisions taken at a board of directors meeting and any follow up actions. To do this, the minutes must be written in a clear and neutral tone. This can be difficult during a contentious meeting, but there are ways to ensure that the minutes are accurate reflect the actual event without revealing personal views or bias.

The first step is to create a basic outline should be included in order to help anyone reading the minutes understand what happened. This could include an explanation of the location of the meeting, as well as whether there were remote attendees and the name of the person who recorded the minutes. It is also helpful to note the start and end time of the meeting in addition to the people who attended (and, if the regular minute-taker was not there or not present, who was filling in).

The content of the meeting is to be described in the second paragraph. This should typically include two major components including administrative business and substantive business. The first will include routine items such as agenda approval minutes of the previous meeting approval and a consent schedule that helps to speed up meetings by acknowledging items like committee reports.

The latter includes the discussion on a variety of important topics. It is crucial that the minutes include the outcomes of all votes, as well as the names of those who voted and those who voted against the motion. It’s also a good idea for the minute-taker record any major arguments that took place during the discussion. But do not go as far as to record who said what. This can be a source of legal liability.

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